November 2nd, 2006

me afro

Proposed Easter Events

It seems to me that it would be helpful if we had a list of the potential events for Easter next year. So if you would please comment on this post, with as much info as possible*, if you are planning a fannish event. Please DON'T clog this thread up with discussion or criticism, start another one for each specific event if you want to. Also please don't do a straight repost, but if you want to encourage people to add to it, point them to this post so we can keep everything together.

This is for straightforward information gathering. I'll duplicate it over on the Yahoo bounce, and merge the two lists next week.

*Event type / proposed location (city, venue) / people involved / minimum attendee size to make it viable / maximum attendee size you'd be prepared to handle / any ideas on cost / would you want to be the official Eastercon?

Contemplation - Easter 2007

As Fran asked, here's a suggestion

Contemplation logo

Contemplation - an Eastercon replacement relaxacon/low-impact convention, to be held at the Britannia International Hotel, London Docklands over the Easter weekend 2007



In Fran's requested format: [1]

Relaxacon / London, Britannia International Docklands / people involved, none (or maybe Chris O'Shea if no one else steps forward) / 300ish (total guess) / 600 / room rates about £40-45pppn, no idea on membership rate (probably would take a straight transfer of Convoy membership) / official Eastercon? Yes, if possible, to simplify voting etc.

and in pseudo XML
<name>Contemplation</name>
<eventType>Relaxacon/Eastercon-lite</eventType>
<location>Britannia International Hotel, London Docklands</location>
<committee>Chris O'Shea, Hayley and anyone else that volunteers!</committee>
<minsize>300?</minsize>
<maxsize>750</maxsize>
<rates>membership tbd, probably £45</rates>
<eastercon>Yes, it would be a replacement Eastercon</eastercon>
<contactDetails>Chris O'Shea</name>
<email>contemplation@con.org</email>
<web>http://www.smof.com/contemplation</web>
<notes>Room rates around £40-45pppn sharing. Minimal programming but maximum socialising and having fun (plus a 2009 bid session). The programme may include London sightseeing. Hotel has a pool/healthclub. Easy access (via Docklands Light Railway) to central London.</notes>

[1] Event type / proposed location (city, venue) / people involved / minimum attendee size to make it viable / maximum attendee size you'd be prepared to handle / any ideas on cost / would you want to be the official Eastercon?
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ladylord

Convoy's Guests

One topic not mentioned to date is what happens to Convoy's Guests. And more broadly whether what we want is really a relaxacon or simply a pragmatically light Eastercon (if people are willing to organise it...).

On the first: I think it would be a good gesture, if a serious replacement event gets off the ground and has the budget, to invite Convoy's guests as GOHs.

On the second: a lot of key Eastercon activities only happen in the final 6 months or so anyway. I think a London location would certainly get 400+ people and that's big for a "true" relaxacon. I'd hope to therefore see reasonable programming (e.g. 2 tracks - major and minor) whilst still a lot less than at a normal Eastercon; at this level it wouldn't be too hard to put something together and it would still provide a structure and scaffold for the event. (I'm happy to contribute to programme design although can't commit the time to organise it all).

I'm more sanguine about things like art show and dealers' room - nice but not essential. And I'd certainly live without games, video, anime rooms etc.

My view in fact is that when it comes to anything "non-essential" in a situation like this, the approach should be "if you want it, you run it". That is, no committee setting up this event should be expected to provide the normal range of Eastercon activities, but if individuals/groups are willing to offer to take on elements of the task, that should be encouraged. (Eastercon could do with some more energy injected and a "let's put on the show right here" attitude might yield surprisingly good results. Vince and I were discussing this last night and we may get some real innovation and freshness by not being constrained by what peake and others have highlighted as the dead hand of tradition/expectation.